Pearland ISD Regular Board Meeting for 2/11/2020


all right audience hello how’s it going
glad y’all could be here yes thank you all right I’ll call this meeting the
apparel Independent School District Board of Trustees to order on February
11th 2020 at 3:37 2:37 2:37 excuse me my glasses thank you Mrs. Decker let the record show that there is a
quorum of board members present that this meeting has been duly called and
notice of the meeting has been posted in accordance of the Texas Open Meetings
Act Texas governor’s code chapter 5 5 1 let the record show the trustees Carbone,
Decker, Floyd and Lance Botkin are present the board of trustees of Pearland Independent School District will now go convenient to closed meeting to discuss
the following items post-emergent in the evening as allowed on title 5 chapter 5
5 1 Texas governor’s code in Education Code the superintendent will present to
the board’s consideration to discuss in the following matters 5 5 1 071 072 074 075 076 082 083 084 no voting will take place in the closed meeting any
action of the board wishes to take as a result of discussion it’s closed session
and will take place after the board reconvenes in the open meeting it is now
2:38 and will go into closed session ladies and gentlemen the board will
reconvene in open session at 5:04 no action was taken on any discussion in
executive session this is the portion of the board where the board receives input
from patrons each person who addresses the board will have three minutes to
speak on his or her issue and I’m showing that we have one speaker today
so there’s no need to talk about any time restrictions miss Vidya the floor
is yours Vidya would you please pronounce your
last name for me thank you delay Muthupillai M U T H U P I L L A I Yes.
All right you can thank my dad for that one appreciate it sir thank you very much My substitutes appreciate it as well. all right the floor is yours so I wanted to come back and say hello I
haven’t been here for two months December’s finals and January’s a bad
month so with that I wanted to talk to you guys about a couple of things as we
all know it’s election season so for those of you who are running best of
luck I wanted to talk about the elections just because it’s always a
really good time to get public input because people are naturally willing to
participate whenever the time comes for local elections so I just wanted to
remind the board how important it is to just have those town halls especially
for everyone I think this is a great opportunity to really solicit the
opinions of our entire community as a whole and I would really look forward to
actually having a student-led Town Hall so that the students of Pearland can put
in their voices because not all of us can vote and so given that I believe
that it will influence the voices and the votes of many of their parents and
so I look forward to hearing you guys discuss that as well I’d also like to
bring up the census really quick as we all know 2020 is a very important time
because the census gives us a lot of money as a district a lot of resource
allocations we need to know how many people are in our district so we can
plan for it properly so I’d like to draw this board’s attention towards funneling
just a little bit of resources into census education into doing workshops so
that we get an accurate count of the people in
our district as a student it’s a really big priority for me because I want to
know how many people my resources are being shared with and as the board and
as a district that pretty much touches almost every person in this district I
would argue that even more influential than the city of Pearland itself simply
because it’s the largest employer we influence every single student that
comes through this district every teacher every parent of those students I
would humbly ask this board to put more resources into actively pushing the
census and making sure that our people are counted thank you thank you very
much we appreciate your time as always okay that will complete public comment
the board will now adjourn into back into closed session You might want to mention additional board members have come since executive session. I don’t think that’s been announced okay good deal so
since executive session trustees Gooden and Barry have joined and Murphy have
joined us so we’re all here now all right okay at 5:07 the board will go
back into a closed session we’re gonna have a regularly scheduled executive
session complete the superintendent’s evaluation and we’ll be right back out
thank you 5:07 okay ladies and gentleman we will reconvene an open session at
6:27 p.m. no actions were taking taken on the discussion and executive session
are there any motions I make I move that we accept and approve the
superintendent’s recommendation for employment and personnel as presented
there’s a motion carbone second Decker is there any further discussion hearing
none let’s vote all in favor motion carries 7-0 we will go directly
into opening comments and pledges by trustee Carbone yes so I’ll just keep it
short and sweet I just wanted to tell you guys all thank you for being here
tonight really appreciate the work that you all do here in Pearland ISD and
genuinely from the heart just thanks so we’ll start with the pledge the
American flag I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. with me for a moment of Prayer father
god I just thank you so much for the opportunity to come before you tonight I
just ask that you give us wisdom and guidance to keep the main thing the main
thing the students teachers administration staff of pearland ISD
that we would make decisions that are honoring and pleasing to you and I just
thank you for this time together in your name and your name we pray amen all right at 6:29 we’ll go directly into
board recognition good evening Pearland ISD is home to some
of the most talented students in the state of Texas and now comes the time
that we love recognizing them for their achievements tonight we’re gonna
highlight three students who be lined to the top three spots in our district-wide
Spelling Bee from Massey Ranch Elementary placing third we have Brooke
Williams placing second in our district spelling
bee from Pearland junior high east Chidinma Kanu and finally taking the top honors in our
Pearland ISD spelling bee and will represent the district at the Houston
Public Spelling Bee on February 29th qualifying for the Scripps National
Spelling Bee we hope is from Barry Miller Junior High Hantao Jin and the winning word was erstwhile congratulations to all of our students
and good luck alright the next item we will consider is our public hearing for
the 2018 2019 Texas academics performance report also call the TAPR
and at 6:33 I will open the public hearing Mrs. Akers Ms. Akers the floor is
yours thank you how are you hi I’m wonderful thank you I’ve had a long day
but I understand you have to so and it’s really hard to follow all this cuteness
and I’m very glad I don’t have to spell so very good so this is our annual
public hearing of the performance of our students in our district and none of
this information is new it is all information that I’ve presented to you
previously this year at various board meetings but a statutory requirement
that we have a public hearing and as always the news is always good about our
students you’ve had the opportunity to review the report so I will go through
it rather quickly but if you have any questions please let me know at the end
so the Texas Texas academic performance report is posted online it is now in an
online format and much more detailed than it’s ever been before
the performance is disaggregated by student groups including ethnicity and
socio-economic and the report is very comprehensive reporting on programs
teachers students and demographics there are seven sections to the report and you
can find this and this will also be available at the district office for
anyone in the public who would like to come in and look at it and these are the
sections in that report the cover page of the report includes our
accountability rating we this year were rated a or in 2018-2019 had a nine
three rating which translated to a letter grade of B all of our campuses met
standard and our district met all of the requirements for our special education
determination status all of the star data is also included in the TAPR and
I would like to make sure that you’re aware the third bullet point is very
important because you may wonder where those numbers are coming from as you
know we have multiple administration’s of star and so what is included is the
2018 summer and of course exams the December retest on the 2018 and of
course exams and then all of the spring data and as you know the fifth and
eighth graders have three opportunities to pass or due to SSI requirements so
their first administration in April and their second administration in May or
what is included on that report so it’s not like what follows our calendar year
and it’s important to know where that accumulation of data is coming from we
also have information on programs which will talk about attendance graduation
and dropout rates as well as our college career and military readiness
information so we’ll review that very quickly as well on section one of the
TAPR it gives us information about our student enrollment and our graduates
keeping in mind that anything for graduates is from 2018 so it’s always a
year behind and then also our student enrollment by program which I thought
you would find interesting too to see the number of students and I’ve got a
future slide that will show you how that has increased over the last ten years
which i think is most important I looked at I provided a comprehensive slide here
looking at grades three through eight for our reading performance looking at
the approaches grade level and on this slide you can see information for the
state the region and our district our district is represented by the dark blue
bar on the right and as you can see we outperformed both the region and the
state likewise three through eight mathematics are included on this slide
and again and was substantially higher in many of
the categories but outperforming in every grade level students take a
science star examination in grades 5 and grades 8 again pearland reporting above
the district are the region in the state and then in grade 8 they take a social
studies exam which is their first entrance into taking a star examination
on social studies but we were substantially above star writing we were
above that is administered in grades 4 & 7 however be aware in the next year the
writing examination will be going away by as a standalone exam and it will be
combined with the reading exam so it’ll be at ela English Language Arts exam
going forward after this year and then we have 5 subjects tested at end of
course and our students at the high school level also continue to outperform
those in surrounding areas and then I wanted to provide you a comprehensive
slide with all of our subject areas all grade levels 3 through end of course so
that you could see cumulatively how our students and how our district are doing
also this was a really great slide I wanted to include for you and good
information showing a breakdown by demographics and programs and I think
it’s important to note that all of our minority populations all of our
demographics by themselves performed higher than the all student category
throughout the entire state so I think that speaks volumes to meeting the needs
of all of our various students and then one of the newest and most important
components of the TAPR to really pay attention to is the progress domain if
you remember an accountability domain – is progress and our goal is for every
student in Pearland ISD to show progress and where progress goes so does your
district so we’re doing very well in the area of progress as measured and
compared to students across the state that was and progress is only measured
by the way in reading and mathematics because those are the
examinations administered each year this is our fifth grade progress our sixth
grade progress seventh grade now I do want to bring your attention to the
grade 7 math because you see that the Pearland bar is slightly below and that
may have raised a flag for you but remember that this is this includes our
students who are in advanced math so they actually skip a grade level so we
don’t have our students that are in sixth and seventh grade advanced math
don’t take some of the STAAR exams they skip because they’re being taught teks
for the next year so it doesn’t the seventh grade growth is not really a
true measure of where our seventh graders are that data is skewed because
of advanced math grade eight progress and then end of course progress again
only being measured in reading and math so you only have the opportunity to
measure progress in Algebra one as compared to eighth grade math and
English two as compared to English one the prior year progress of our prior
year non proficient students would be those students who the year prior were
not successful on the story examination and then this year they were successful
so that speaks volumes to our remediation and our response to
intervention programs the bilingual education this is becoming more and more
an important component especially within our accountability this year an
accountability and domain 3 under federal accountability was the first
year that tell past results or the academic performance and star
performance of our bilingual students is measured in its own category and it’s
10% of that accountability calculation for domain 3 and as our population of
bilingual continues to increase we’ll want to pay more attention as well to
that program looking at our dropout rate I think that’s incredibly impressive and
speaks volumes to miss Weimer and her team and the team of people we have here
at peril and we really go out and and find those students who are struggling
to graduate and offer them opportunities and ways to be successful in obtaining
their high school diploma looking at the four year longitudinal rate the
graduation rate as compared to the state and region is almost 10 percent higher
the percentage you see are the students who get a GED as opposed to a high
school diploma but that number is lower for us because we have more students
receiving a diploma I’m students who continue high school
who perhaps are receiving special education services and stay beyond that
4-year period and then the percentage of students who are actually dropped out
that we cannot account for in terms of getting a GED college ready graduates
that is measured by our CCM are components which we see and domain one
of accountability for high school students they look at the information in
terms of English and math and in both subjects for the TSI so the Texas
Success Initiative is an examination that many colleges are now requiring for
placement for students and even the four-year universities and so it’s I
think we’re looking at offering more opportunities perhaps to almost all
students to be able to take the TSI and so that that’s an important component
and something we’ll want to look at in terms of funding our dual credit
students perform our more college ready perform higher than those across the
state ap substantially higher and then the number of students that are
demonstrating college readiness with an associate’s degree this this slide also
I would like to point out the data is somewhat skewed and and I had to include
it included in here for statutory purposes but it is skewed because what
DEA found was many districts last year simply took all of their students who
didn’t have a CCM or indicator in terms of TSI or ap scores or SAT scores and
they just coded every one military and so te a has there were several districts
across the state that had eighty percent of their population coded as Millett
entering the military which bumped their accountability ratings by about two
grades and so te a is putting in measures and policies now to ensure that
that file is going to come in the future from the Department of Defense so that
districts are accurately recording that the other thing I’d add there Ellen is
that this is old data from 1617 years we’ve done a lot better job of tracking
kids and numbers going to go way up basically absolutely absolutely
and then this is our college and career-ready students looking at
industry certifications IEP s and the workforce ready which involves our
special education students and CTE coherent sequence is another indicator
that is going away as well coherent sequences changing in terms of our CTE
classes so we’ll fill you in on that as that becomes available next year these
are the Advanced Placement results for students in grades 11 and 12 that is all
that’s reported on the tapper looking at English math science and social studies
and of course our advanced academics program does a beautiful job in
preparing our students for those examinations average SAT scores as
compared to the state looking at all subjects and then in particular English
and math a CT scores looking at all subjects English math and
science and then advanced dual credit course completion so looking at our
highlights from the topper report I think what’s very impressive is that
our scores for grades 3 through 8 and EOC continue to be above both districts
surrounding us in the region as well as the state again that growth component
especially important and we’re seeing continued growth and and scoring above
the state in terms growth in terms of our students growing from one year to
the next and having one year’s worth of growth from one grade level to the next
and then continued enrollment in our AP and dual credit courses areas of concern
writing continues to be a concern but how we’re doing response to intervention
and remediating that will change as that story
examination involves into the new examination so we’ll work at curriculum
is working very closely with that we want to continue to increase our
percentage of students that are graduating college and career-ready and
I know one of the big focuses is trying to increase the number of students who
are graduating with an associate’s degree as a high school graduate um this
is our student enrollment by program and I gave you this information over the
last six years so that you could see the changes in those programs specifically
the bilingual program is continuing to increase all of the programs are
increasing across the board throughout the year looking at our student
enrollment this is a breakdown looking at ten years ago versus today just so
that you could see the change and our student demographics I think most
notable is the increase in economically disadvantaged students so those students
who may come to us with greater needs and I think that’s especially important
information as we move into that full year or all day pre-k next year it’ll be
interesting to see what those numbers look like with that next year and this
is just a visual representation of those graphics for you class size averages by
great and subject and again this is one of those things that’s reported but has
a lot of variables because you have a lot of schools that are across this is
all high schools charter schools public schools schools that are specialty
schools stem course stem schools fine art schools so class sizes are really on
both sin ends of the spectrum here and and so looking at that state average I
don’t see great areas of concern feeling like pearland is substantially higher
although there are a few areas that might be notable looking at our teacher
demographics our turnover rate for the district for teachers was at twelve
point four percent whereas the state wide rate for turnover was at sixteen
percent and we do tend to have teachers with
more experience stay with our district I think most employees who come here and
teach want to stay and then average teacher salary I know this is an
observer on the turnover rate for teachers and their district is that
included that they’re going to another district and or getting out of teaching
so it doesn’t recruit it doesn’t include retiring the state the state at sixteen
sixteen point zero is that teachers getting out or just moving from district
to district okay it’s inclusive if they’re leaving
nothing more okay and then the next slide is average teacher salary I know
that continues to be a topic as we look to remain competitive in our area let me
just add something there yeah I think this slide can be misleading because
although we look good in that slide the truth is we are competing with the
people in the Houston area not with the state this average takes into account
the most rural districts in the whole state and that’s not the the proper
comparison for us we’ve got to attract people in this area of Houston yes and
the regional number is not available on the tapper for that particular slide
section 2 of the tapper looks at financial information very quickly this
is our revenue and expenditure per student in Pearland versus per student
in the state program expenditures I pulled the the major programs that we
look at and and looking at again I don’t have regional numbers on this but the
state versus our district and where and which programs our expenditures are
going section 3 is our accreditation status and as a district we had an a
superior first rating we are an accredited district and then campus
performance objectives are included in Section 4 this is something that you’ve
already approved as a board for our campuses we essentially on these reports
I have a little corner down there so you can remember what they look like and
they’re also included in the board cover sheet for you the link to them but we
look at where student where campuses are performing for example at ninety percent
and we look at how can we get them to a hundred percent over a five year period
and so it’s a mathematical calculation and establish the establishing those
performance objectives required statutorily as a report on violent and
criminal incidents hold on there yes still I sent my
self and everybody else on a wild goose chase today what I found out at the very
end of the day 30 minutes before the meeting is we have simply put the wrong
link on that report and that there is last year’s report to match this year’s
report so I think they have fixed that now or almost right okay the report has
changed from last year to EA has changed that report in what it looks like
internally we can pull that information out of on data suite and give you a
particular report on the on the violent and criminal incidents as well as a
complete disciplined report if that’s something you are looking at one of the
things that’s important to note is on that link and on the report that T EA
generates there’s a column called expulsion switch I know had been a
question and on the TE a report expulsion it’s really it is rather
complicated to read the report and expulsion zon there are talking about
students who are banned from the district for ever essentially we don’t
do that in parallel ISD we expel children to JJ AP well the other thing I
remember from that particular one if I’m following you is that it only recorded
expulsion for what ta term violence yes and so that would not include
terroristic threats and other things that we we’ve encountered interesting
because the new ta report doesn’t have it only has categorical data based on
what disciplinary actions we’ve taken it doesn’t actually describe like the
second one you sent and I appreciate that information on the criminal
incidents that were reported within our district yes and I have that report and
dr. Kelly can can send that to you I apologize I was on jury duty today and
wasn’t here to pull that immediately for you and and I apologize we do can all of
that data be pulled from the TE a website and dependent no and I’ll tell
you why for us when you have small populations just like
star when you’re looking at demographics any time and we have very small numbers
in terms of criminal and violent so in looking at that report that data is mask
for our district because the populations are so small you would be living in the
community if you knew Ellen Acres had been expelled you would know that one of
those two kids on there was Ellen so they do master our numbers are too small
to report on that te a website so internally we can pull that for you by
campus okay that’s great okay much appreciated my pleasure and then
another part section six of our type of report just simply looks at tracking
students in post-secondary institutions afterwards this is the Texas Higher
Education Board website and I would its newly redesigned this year I put a
little snippet of a screenshot just for some information that you can pull up
for our district high school to college and it really is the most they have some
very comprehensive tracking in place now so we’re starting to get some very
accurate data from that so this is again looking at 2017-18 information because
it’s always behind in turn and it’s really just in the last year starting to
to put measures in place that the legislature is required to track that
information so for our school district I’ve never put too much value in that
report because all the kids that go on to any school outside of Texas are no
that is correct only they can only track in state and public institutions as well
and then there is a glossary that’s included for you a link to that because
there are a lot of terms and the type of report that and a lot of acronyms very
specific to education so the report will be available here at the district within
one week of this meeting and available for anyone in the public to view and
certainly also available for you I think the one thing we always talk about about
this about this time as tracking the number of students that go to these
public institutions that are in remedial type classes
that would be a good indicator of what level our students are leaving our
campuses so I don’t know if that’s available or being talked about or
discussed as but that’s where that TSI really is important and and offering
that to more students because the TSI is the placement report that tells whether
a student is college ready for freshman level algebra and freshman level 1301
English and if they’re not it tells which I think there are three levels
below that a student can be placed in a remedial college course and so that TSI
that is exactly what it’s designed to do so as we look at our results and dig
into that and if we can offer that to more of our students we can not only
increase our CCM our data for accountability but we can get more
information to help us help students be ready for college so that’s really our
our ticket for that information any other questions the reading for special education looks
like in grades three four and five that we saw decreases sort of across the
board for those grade levels is there any indication of what’s underneath that
or dr. Nixon can you help maybe you can email me later and we can it is an area
that we continue to monitor that’s an area of difficulty our students so I’m
working with dr. Watson with the CNI specialists to try to identify some
strategies that that target that population in particular are we seeing
changes in the benchmarks at first and second grade that are kind of showing us
that we’re making progress in those areas as we get to that third grade here
there’s a lot of work in a program that’s called an L Li it’s a reading
program that is very prescriptive so that it allows for that opportunity to
take really good kind of diagnostic notes and check their progress and so I
think we we have that peace in place to try to catch those
early reading difficulties what happens is once they’re identified special ad as
you know specific learning disabilities and basic reading or reading
comprehension the difficulty then becomes to close that gap because we
know that they’re not going to make that same progress as our typical general ed
student and so how do we address their needs we focus a lot on progress like
takers talked about so but still that meeting that passing standard or that
approaches grade level is and then on the dim I mean the count of students I
guess dr. Kelly more for you it looks like like we’re seeing a trend of like
the ninth grade students is at 1800 right about now and that’s kind of our
big bubble that we’ve been following through the middle schools or whatever
so we’ve gotten them to high school where we have a little bit more space
and that sort of thing but I was wondering over time is there usually an
increase in the enrollment as students progress in years yes there is and so I
think that accounts for part of it and then the other part of it is Texas wide
demographics where smaller classes are coming in at the kindergarten first and
second level so do we typically like I’m seeing an average of about 1500 at the
second and third grade levels right now do we expect those to grow as the years
progress or we expected that yeah I think you’ll be yeah I think there’ll be
some growth but are not like the old days not not the large amounts of growth
but more small incremental growth and of course George Annie myself and others
are looking at that all the time to see if we see a trend but right now we worry
most about the lower class levels okay and I think another just important
note to that is that that data is recorded on snapshot day which is the
last Friday of October and so any changes we had for the rest of the year
it’s not included in that data they have to pick basically a cutoff date where
student information is reported so a student may have been here on that day
but moved out they’re still reporting for us but likewise we had you always
have a big influx of new students at semester
and those students would not be recorded in that data and then notice or didn’t
know is that it looks like we only have 19 librarians but 23 campuses is that
right that probably means that the other four are the library aides at this point
in time violent criminal acts so it is a part of the Disciplinary report so the
most severe code and it’s based on coding and so doc I have that ready dr.
Kelly can send that to you as we go and we talked about it different times about
our kids coming at school and how we’re dealing with discipline and things like
that it’s always good to see that data what what what they’re getting in
trouble that’s only violent crime you say we
actually can pull all of the discipline reports out of a program that we have
internally that dr. Kelly can share that information with you I think actually
only shared a bunch of it today like two other reports which weren’t the right
ones but I will send there to them but that and I think part of
this statutory reporting has to do with the violence that we’ve seen in schools
I mean so the legislature is asking specifically for those those most
serious acts to be reported yeah I just have a quick question so on slide 29
when we talk about program expenditures this always catches my eye because we
talked about this I think in one of our strategic plans maybe two to three years
ago but can you tell me or educate me on we look at gifted and talented and we
spend three times the amount of program expenditures three times this what the
state normally spins but bilingual we spend half is there a correlation on why
we spend much less on bilingual is it correlated to the number of students or
you know why is the state average so much higher population demographics are
probably better to answer that are bilingual population and it’s somewhere
on these reports is about half of what percentage-wise half of what the state’s
average for the percentage of kids that are in bilingual education so that
that’s you know we’re gonna spend less because now we we still spend fairly
good at the in the dual language program because there’s additional cost for that
with GT I don’t remember off the top of my head with the state percentages but
we’re at 10% until this last funding cycle the state only provided funding
for 5% they gave a certain amount for 5% of your population identified as GT that
all went away with the last legislative session they just basically said it’s
your money you decide how you want to do it so there’s no more separate GT
allocation but of course with our GT services particularly the GT Academy
you’re gonna see additional expense there
okay I just want to make sure I assumed that it was you know with the large
state population of possibly bilingual that we the correlation was due to the
demographics of our district and we’ll see an increase I’m sure and the
pre-kindergarten category next year thank you we will close the public
hearing at 7:04 p.m. next item will be new business will be on the consent
agenda which is presented to you as items one through nine is there any item
that a trustee would like to pull from the consent for discussion thank you sir
motion by Floyd’s second by Barry any further discussion hearing none let’s
vote all in favor motion carries 7-0 next item under these
the regular agenda is consideration to approve the 2020 2021 district calendar
yes mr. president members of the board per your guidance to us over the last
few years part of our marching orders was to
finish the school year before Memorial Day you’ll see that that has been
accomplished I think the large calendar committee that weighed in on this would
simply say this is a calendar extremely similar to this year’s calendar I’d be
glad to answer any questions mr. Ragno also heads up that committee and can
also help as needed all right were there any questions for mr. Serano with the
committee sir if you don’t mind coming to the
microphone thank you yeah no yeah we can hear you but it
makes it hard on Vic to do that yeah Vic would be on my case later about hey man
yes so they so the campus is really liked it it gives them an opportunity to
acclimate kids to the new rules of that grade or that campus they go over the
dress code they go over rules all of that they also do a lot of social
interaction activities with the teachers building relationships with the homeroom
the teachers so that’s that for that social emotional side we do a lot of
activities on those days also what was the feedback from the parents starting
in the middle of the week they liked it they like they liked it yes the parents
on the committee really really liked it what are the bad weather days I’m sorry
we don’t have to thank you that’s a very good question we don’t have to identify
bad weather days if we build the number of minutes that include those to bad
weather days we’re doing and we’re doing that yes sir
Bobby yes ma’am are the teachers we changed the calendar or they taking
advantage of the I call them flex days or is that incorporated like if they go
to a training in this yes sir yes those are the work days okay so if a teacher
doesn’t get time in the summertime then they
were expected to be on campus correct right yes the Flex day procedures are
still part of our system any other questions
right is there a motion make a motion we approve that the 19 2009 teen mm mm there’s a motion Botkin second carbone
any further discussion hearing none let’s vote all in favor
motion carries 7 0 thank you very much mr. Serrano into your gear committee all
right members the next two items are two things that were placed on the agenda by
me for your consideration the first is the establishment of a yearly Board of
Trustees calendar and suggestions for board committee structure I’ll just go
ahead and start okay all right all right in our board self evaluation there were
several things that tasbeeh suggests that you do and one of those things was
to establish a 12-month calendar of the board activities not so much our special
visits to schools but to these sort of regulatory ministerial things that we
need to do plus any major briefings on major management systems for the
district so what I did is I went back through a couple years of agendas and
pulled out some of the things that we do on a yearly basis and then looking
through my documentation I had a calendar that mrs. Dawson had
done at some point in time I have no idea how I got it but I’m very thankful
that I ended up with it because I was able to check what I had put together
and it was it seemed to be pretty comprehensive so this item will satisfy
several of the criteria that are on the board self evaluation tool specifically
one point to be and one excuse me 8.1 a basically
says we have a calendar and everybody has its everybody’s aware what’s
supposed to be going on month-to-month there are three items that are not on
the calendar that we’re going to be working with the administration to to
schedule one is a safety and security committee meetings and those are wasn’t
right about those that committee meeting four times a year is it the requirement
is three but we’re gonna meet at least four okay okay and those meetings are
set as time comes around you know there’s a lot of people scheduled that
has to be accommodated the second thing of the student Africa C group meetings
that’s those meetings are scheduled by committee they don’t show up here and
then the last thing are the strategic plan updates and we’ll be working with
the administration to get a reasonable reporting interval for our new strategic
plan but other than that that is the calendar the second thing are a set of
committees one being advocacy the second being calendar the third being student
advisory and the fourth being security safety and security safety and security
that committee the board president whoever that may be is required to be a
part of that that it was required to attend those meetings and a second
trustee at the appointment of the board what I’m proposing here is that we
formalized that that the responsibility by making those two trustees wherever
they may be year to year as our safety and security committee the same thing
with the Student Advisory Committee trustees Barry Florida and Carbone
currently meet with the student advisory groups we want to formalize that
relationship and to show our commitment to hearing and acting upon student input
that’s worked out very well so far the calendar committee is a proposal and
that would have the job for that would be developing this calendar in the
future years and for the advocacy committee there was a another criteria
or two of the criteria that were on the board self evaluation
tool that we all seem very enthusiastic to fulfill that were about developing an
active plan for the boards basically our presence in the community coming up with
what our local advocacy plan would be and generating support for the district
is vision its goals with the patrons business committee
excuse me business community and other organizations in the area that is kind
of an overall of what this item is and why this item is proposed and it I do I
am looking for an approval I’m requesting approval pending your
discussion of the of the of the actual calendar and then just want your overall
input on the establishment of these four committees just be clear
two of those committees are already yeah we’re already talking that way just need
to formally approve the right and we don’t need to I just thought it would be
a good idea to add that structure to show that those two functions are a our
priority it’d be appropriate to add things like the Student Advisory Health
Committee to this list of if is the function of this list of committees
something for us to be able to show to the public
these are committees that we have these are individual members of the board are
actually formally sitting on calendar committee there’s no there’s no such
thing as a calendar committee for this board right now there is no such thing
as none of these could we don’t have any standing committees this board does not
and this is an establishment of standing committees for the board so this would
be basically piggybacking on for the calendar committee at least picking back
on what’s already established for the calendar committee and formalizing
representation of a board member district the board calendar the 12 month
boys we’re talking about this one mrs. Ronald
thought she was getting ready to get some new people yes ma’am my bad yeah no
no yeah no no worries yes so did the calendars committee is specifically
focused on the 12-month calendar of board calendar committee mr. president
for what it’s worth I think all of this is doable and fits and in fact the board
calendar helps me because I have more months to prepare for what the board is
expecting in terms of a report or something and
in that calendar committee would that get be an opportunity on a yearly basis
to establish ideas like that that are coming forth from the board that are not
the routine items that might be the future workshops in future years is that
the yes so I was hoping to eliminate a lot of time in our board meetings but it
looks like this is gonna add a bunch of time especially a major briefing update
on culturally responsive committee which that’s probably a good thing so just
kind of looking at this I mean schools identified for additional support no
idea what that is let me explain that to you in our last not the Tabler but the
academic report we get our accountability report we had two
campuses that were because of their grade targeted by the state not targeted
but they were what’s a better word than targeted okay well yeah no identified
for additional support right in order and the whole point was to add to to
increase the grade and one was the pace center which was a great B and the other
one was Carlston Elementary which was a great C and the whole point of asking
for that briefing is not to point fingers and whatnot right but it’s just
to make sure that administration the plan and we actually had a little
of a briefing on what that targeted support was going to be and the point of
this briefing is kind of a midstream how is that implementation going are you
running into the issues are you needing the additional support resources from
the board that type of thing because our basic job is to make sure that our
schools are performing as well as they are or as well as they can and so that’s
what the that’s what that piece is from I think this calendar is fantastic it’s
really nice to know what’s coming up in two or three months now if you had some
other concerns about I mean about what what are their concerns at you know the
ones that I’m you know we’re already doing or perfectly fine with me and
adding additional committees is just formalizing these committees kind of
makes it more permanent I mean the whole idea about some of these committees I
think you know potentially are not necessarily to formalize them and I
think like specifically the student advisory committee I think that’s what
makes it so good you know I mean right now we’re in the infancy of that
committee we don’t know what years to come our gonna look like you know so
let’s just say we formalized all these committees how do we undo them the same
way we’re doing them make a vote that says we don’t do this anymore in
committees on boards are not foreign I mean they’re they’re a ton of school
boards and other boards around here that utilized a committee structure to get
work done and the Student Advisory Committee and the safety security
committee don’t add any additional work it doesn’t the board’s not gonna dictate
to you crystal and it’s an item how that’s work well you guys need your
meeting is going to be when you meet with the student nothing’s gonna change
yeah so you you are you do plan future of student advisory group
meetings right planning oh yeah yeah so all we’re saying is that you guys are
the Student Advisory Committee and I think I think it sends an important
message I move that the Board of Trustees approve the board calendar for
the 12-month period March 20 22 February 21 was presented that the board
established the four proposed committees as presented and that last thing is I’m
asking for interest so okay there’s a motion Floyd second Carbone what I don’t
see on the board calendar and I don’t know that we want to schedule them in
advance or do we I throwing it out there for consideration is the town hall
meetings that granted okay it says on the regular meeting that’s why I was
yeah okay so that I should have had that as a breakout item but the second I can
revise that I just assumed that that wasn’t because it wasn’t physically
scheduled yet but you didn’t have it on there well I could have broken it out
underneath those items so that they wouldn’t have been associated with
either meeting or workshop but you get the idea that the tentative date was
March 2020 and then the community needs to understand of course the board needs
to understand this is a guide so we’re gonna have to be flexible and one of the
things in the board evaluation was if you have something that’s scheduled and
it gets it doesn’t get done in that month it needs to get rescheduled to a
future month so the point is that things don’t just drop and we’re interested in
if you’re not on either one that well just let me know what you’re interested
in so we have the motion in the second from fluid in Carbone
any a further discussion I just would ask just for clarifications yes sir
without formally voting you know if we didn’t put this on the agenda are we
still able to formalize committees I mean it’s doing able to create a
committee the policy around committees way I’m sorry I don’t think I understand
your question would you sit in one more time so for instance the Student
Advisory Committee right that’s already established in place no it’s it’s not in
place no we don’t already meeting this board does not have any okay yeah it’s
it’s an informal kind of ad hoc group right this board doesn’t have any formal
standing committees and this would make for formal standing committees yes the
president could establish committees okay
and then my last question we’d have you when you brought this proposal did you
reach out to other districts to find out what committees they had I did a
significant amount of research on what committees different districts have and
I’ll give you a little bit of a flavor of that there are several districts
humble being one that uses an audit committee and there’s another that uses
a budget committee however I didn’t feel that was appropriate for this group
because the culture of our group is that we handle audit and budget in what we
call the committee of the whole right so all of us sit down and have our input
into the audit when we hear the audit presentation and then we hear the budget
so I didn’t think those two were appropriate and the student advisory and
the safety and security are actually unique other districts that I looked at
did not have those and neither did they have a advocacy or a calendar but so
these are these are fairly unique they’re not standard but I think they
fit to what our program our work is doing and what our vision is for our
district but yes there was a significant amount of work that went into looking at
other districts and what they do district they don’t have known Advisory
Committee or advocacy did you most do the Advisory forming safety and security
committees informal formal these are formal as opposed to informal right so
we have a motion in a second on the floor is there any other discussion okay
hearing none I’ll call for the vote all in favor motion carries is at 7-0 okay motion
carries 7-0 thank you thank you all very much all right
and in item three is the board president’s proposal for changes to the
regular board meeting timing and order of agenda and I hope you all had a
chance to review the documentation that was sent along with this item this is
another one Shawn that I mentioned and I spent a significant amount of time
researching and I’ll just run through the second the proposed st. just a
meeting document I’ll run through that and one thing on my schedule is just
reserving the fourth Tuesday in a month for workshops right and the workshops
will be used for bigger items longer items that need some things kind of some
kinks worked out before we bring it to the board meeting we would request
administration to explore broadcasting live the meeting minutes we change our
start time to 6:15 and we would list specific board goals that each agenda
item supports and provide a brief summary or the impact and that last item
is that’s another thing that’s related to a self-evaluation goal so I was
pretty detailed and the reasoning why just overall I think my only concern
here is good government efficiency and
transparency and I’d open up the floor for any questions discharged this is a
technical question yes sir I know that with HB 3 there were some requirements
for public comment does public comment have to be at the start of our meetings
so with the way we’ve interpreted that and I think that was Senate bills
something something whatever that was the way we’ve interpreted that is
the public needs to have the opportunity to comment on a item prior to the board
considering it right and so that’s why we do probably comment at the very top
so we can do more recognition first hypothetically I’m not saying that’s
what we could we were right we can do that first and then before you actually
vote on anything right and so board recognition wouldn’t be that’s that’s
never a business that’s just starting off the meeting with the with with the
students right and one of the other things in here is is kind of the flow of
business right and taking board recognition and putting it at the top
that allows us to like I said start the meeting and focusing on our students and
then we move into public comment and then we move into the business section
and so we flow through the business and we’re done and then the executive
session which is would be a change to be at the end dr. Kelly did note that he’s
been involved in some executive sessions at the end of the day and they tend to
go a little bit longer right because there’s no backstop but this is not that
was not the point I didn’t want to you know give the board carte blanche to
just talk about stuff for like two hours at the end of the night but I didn’t
want to remove that hard stop at 6:15 afterwards so I’m not I’m not gonna be
dogmatic about it I mean if there’s any changes the board doesn’t like it the
board wants to take pieces of it I mean I’m perfectly fine with whatever we on that point you made right there about
executive session the reason I like it the way it is right now is partly
because it does force us into a concentrated period of time for an hour
you still have the opportunity to come back to executive session at the end of
the meeting as you’re proposing but you don’t make that in everyday practice
because if you do I’ve been in two districts where they’ve done that and
it’s you end up having super long executive sessions at the end of the
night or people are too tired to make good decisions because it’s already nine
o’clock at night our work product does tend to decrease in quality the later it
gets in favor of this plan because sometimes we’re here at that time making
votes and so if we’re not making the best decision nine thirteen we’re taking
votes it might be better to have executive session we’re not allowed to
take votes well we have it you come out of it in here nine thirty starting at
five which is a problem you know that’s my biggest problem with it I really I’m
neither here nor there on the location of executive committee the problem I
have is we had a seven-hour meeting last month and there’s just no need there’s
no need for that you know we have we have a technical compression every month
now that goes on it goes on and goes on I mean if anything we need to shorten
our meetings and push that back my fear pushing it back an hour in 15 minutes
and now we’re getting into the 11 o’clock time frame midnight and man I
tell you what I’m an early riser I get up at 4 or 5 o’clock every day and by
the time by the time 9 o’clock comes I’m turning into a pumpkin I’m not getting
you so I’m not making good decisions anyway so you know by MUP you know
typical standards so you know changing the times or just to me just I think
where anything we need to change the entire makeup of the meetings
well and I think you had suggesting he did I mean that last meeting you know
you had counselors here that had been probably at campuses since 7 o’clock or
8 o’clock and still here at the board meeting tool well no I understand
is there anything dr. Kelley did I had the guy might have a straw that
prohibits us from the public comment law from going into keeping exact executive
session in the beginning technically if the board was to come out and make a
decision based on what they’d heard in executive session let’s say we were
hiring a principal and there were a bunch of people that wanted to come and
say don’t hire so and so they could argue that you you didn’t have public
comment before you came out and made the decision to hire the principal that’s an
extremely – the letter no the beginning my thing is I would rather you know as
Charles knows I would like to not be cut off for exec session but I would
obviously like to see it you know earlier than what we do it now so that
we’re not coming here at 5:00 and so you know if we if we met at 5:00 and we had
from 5:00 to 6:00 to do exec session then went to recognition then went to
public comment I’m ok with that rather than moving it to the end because that
still gives us an hour and then if an hour is not enough and exact then we can
always go back I think pushing it to the end of the meeting you know we’ll push
it late into them I mean if you get into another you know bond presentation or
something that you know it’s 9 o’clock and then you go into executive start with executive session open up
start whatever time it is because right now it’s fine ok start at 5:00 go
executive session whenever that’s done go into public comment after that your
boy recognition more recognition than a probably boy recognition in there
if you want to get those you want to get your recognition people I mean they’re
ready to go home at six o’clock yeah they’re there they’ve gotten off work
and I mean I assuming coming here but yeah and then do your public comment and
that obviously solves the you know some of the complaints we’ve heard that
public comment we don’t give people enough time to get here because I would
actually probably push public comment back to 6:30 or 6:45 it would which
should be playing time so I think you solve a lot of problems but I would be
for leaving exec session you know at five o’clock and we have an hour to do
exec session and that way we’re not here after the vote to approve the
superintendent recommendation would have to wait until after public comment right
what I would what I would actually do is I would contact as me or actually I’ll
take that back I would ask mrs. Dawson to give us her
opinion on if we have if we have executive session before public comment
would that get us in any trouble I’m Charles I’m pretty sure on this let me
give you maybe another example okay people hate the superintendent you guys
go in you come back out and you vote on my salary and contract and then people
get up at the microphone and say they hate the superintendent and you you’ve
already acted after we can push supposed to after she made a notation on the
signup sheet asking what their public comment was in reference to and we made
a stipulation that if there was a comment in regards to something
discussed an executive session that would we would reconvene into executive
session to consider those comments before voting we have that information
on those sheets individuals indicate whether or not they’re talking about a
agenda item or not agenda so what I’m saying is that we would make
a star or asterisk stipulation that if that comment is in regards to something
that we discussed an executive session at the beginning of the meeting that we
would reconvene an executive session before taking a vote on that item yeah
and quite honestly I don’t see it being a frequent occurrence that right like
that would come up but it would allow us the loop I mean like a
documented way of addressing those concerns should they arise and it’s it’s
a rare I don’t remember a time when we actually went in and talked about
something outside of the superintendent recommendations on hires and that would
have required us to come back out and actually have an open session part
outside of a super to this contract so it’s probably something that’s not going
to happen very often that we’re talking about but yet it gives us the coverage
making sure we why I mean why are you why are you proposing these changes I
thought that I’ve heard from several places and I’m just gonna read through
my why’s that I put into the document that that public comment is 5:00 p.m. is
early right and it’s tough for folks to get off work if you look at starting the
meeting with the boy recognition I didn’t think that was a good symbol of
us putting our students first but you know that’s that was just me and the
whole thing about the workshops reserving the workshops on the fourth
Tuesday would allow us to you know things that are a little bit bigger that
might need to be worked out in a difference at setting we have that
option but everybody just holds that’s that fourth Tuesday but it’s not a 100%
we’re gonna have that that meeting and you know of course the asking about the
board agenda eating asking that each individual board item have a goal listed
towards it is again something that we yeah I’m actually if science ons comment
of switching actually kind of goes back to the way we used to do it you start
off for executive session then you come back with public comment or sees me you
start on for executive session then we could go boy recognition go public
comment that leaves us in the same place with the ability to get out
and the 8 o’clock hour yeah yeah well I mean this was this was a light night you
know okay so pending any issues with like you’re not there shouldn’t be any
issues with the public common law well based on what you and customer saying
there’s way around it you know Charles not to be too contrary but I’d like to
make a plea for the way it is right now and here’s some of the reasons why first
of all I think you should make the effort to be here at 5:00 if your issue
is so important that you need to speak directly to the board and bypass all of
the other avenues that are available to you to speak to the board and the
administration but secondly just to be blunt public comment has turned into a
pretty poisonous and negative thing for most months over the last year at least
and what I like about the present system is that happens from 5:00 to 5:30 then
you go into executive session if somebody during public comments has made
some accusation and the superintendent or others know about it at least the
board gets an initial briefing on that then when they come out of executive
session they the poison is gone the people that are sitting in the audience
now are those who can’t wait to see their kid recognized and so you’ve put a
buffer by having executive session between public comments and recognition
you’ve put a buffer that helps the rest of the meeting and and so that’s why I
like the way it is right now I would like to to see it stay this I’m not
opposed to changing the flow of things I like the way we do it I think dr. Kelly
is right on you know one of those points and I like that however I mean I can
meet in the middle I do like reserving the fourth Tuesday
okay I like that idea for just a bit you know and I can meet in the middle in
and start the board meeting at 5:30 I think later than that would be too late
but it would give people an extra 30 minutes to get the board comment but you
know I do like the fact that that if somebody does says something about one
of our employees or or something an accusation during your public comment
that we go an executive session and we can actually address that because we
can’t talk about staff assuming that someone comes to every meeting to make a but if you come in at five it gives you
an hour for exactly that doesn’t you know even with the backstop at six
o’clock it doesn’t it gives us more time to discuss any things that you know we
want to discuss you know there’s a lot of people in peril and who work in
Houston and they work nine to five jobs and that five o’clock if we said you
have to be here by 5:00 o’clock regardless if it’s an important issue to
them they can’t get off work and then if they do even at 5:30 they just sit
through 45 50 minutes of traffic to get back home and then they’d come to the
board and sign up I think that the plan that Murphy has proposed is a good one
we started with exact you go to recognition then public comment and then
you can always go back in – exactly there’s some pressing issue yeah I just
think it’s really important that we move the public comment time back know I
guess my other question and maybe this may be for Kim I mean would we have a
problem would can we move board recognition up to six or do we feel like
I wouldn’t get there no I know I mean it’s whatever well no but I’m thinking
Kim I don’t mean to where’s your mouth it’s kind of the same point it’s hard
for parents to get home pick up the kids get them back we actually used to have
it at 6:15 and we’ve now moved it to 6:30 I believe so that they have that
opportunity you know and you tonight we like mr. gutten said very
light night next month is a very heavy month with a lot of kids coming so and
we would be opposed to public comment from 6:00 to 6:30 then well the idea
would be that we 6:15 we have everyone gone we have all the people that allow
all the people to go through recognition and be ok so I I want to try to mr.
Scarboro only I fully respect to your comments dr. Kelly and your plea to kind
of keep it the same I think I’ve made it we’ve had several conversations over
time about my stance about moving public comments to a later date I I firmly
believe in they increase opportunity for democracy I do respect that the comments
have been hard to hear and hard to swallow and and and I was elected to
take it on the chin and so I’m ok with that
I feel like that’s one of the responsibilities that I hold important
is to give people an opportunity to have their voice heard and by making it at 5
o’clock it’s sometimes hard for me to get here let alone citizens as a whole
so for whatever it’s worth that’s where I stand on that issue allow me to yes
sir don’t any more thing so since you mentioned Alvin on here and they start
at 7:00 which is a later time I called one of my buddies over there and what
they do is the prior week week one of the month they have a 12 to 1 meeting
it’s a one-hour meeting and it’s a hard stop meeting to go over the next week’s
agenda so that they hashed out a lot of the items even before the meeting even
starts so that they can get out at 9:00 if you look at all their times that they
with all the bonds and they’ve done with all the expansions new schools they’re
still getting out on average on 9 o’clock at night so I’m all in for
eliminating or reducing the time we spend in this meeting I’m perfectly fine
with workshops and things of that sort and small doses
because I think in small doses we get a lot more work done in a more efficient
manner so maybe the four instead of the fourth
week the first week and maybe we can go over the next week’s agenda and I don’t
know what kind of pressure that puts dr. Kelly in and trying to get and you guys
about getting the agenda all set up and having it all ready to go a week prior
to but I know we get the agenda the Thursday before right a meeting right
now and I didn’t I’ve asked for that before and and we’ve talked about the
difficulty in pushing the agenda up because even though we hash it out in an
hour the week before I’m gonna take this I’m gonna take this input and Shawn me I
reach out to you or the next week and talk a little bit more about this
because there’s there’s a lot of options in the in the air and I think that Shawn
there’s only three options yeah status quo
plan the Murph plan the Murph plan is you start executive session at 5:00 and
then you come out after an hour or so and you do board recognition and then
you do probably comment following boy recognition and then if we have any
issues with board rec I mean public comment we go back in the exact which
would rarely happen the Murph plan is and I like the fact that we don’t start
then leave and stop come back again right okay so are we actually didn’t
need a vote on the meeting right so if we’re gonna go with the Murph plan we
can just go with the Murph plan for Tuesday we’re just
gonna say yeah well to me if I understand what I hope is meant by the
fourth Tuesday is the board will have the routine putting in their calendar
that the fourth Tuesday they will try to not schedule against it and then those
months where we need that meeting you guys are already on board to hold it
we’re not going to be trying to see if we can get a core okay we know that
we’re going to be talking more about our budget I mean is it possible to see a
daytime I I mean I have every Tuesday is taking is my fourth Tuesday is the only
Tuesday that I have I mean I selfishly but I mean you know what Jeff had
mentioned is is it possible for us to meet over I mean it’s an open meeting
but you know 11:00 to 1:00 or something during a working lunch whatever I mean
come and and you know anything we want to workshop before the mill exam
perfectly I guess always scheduling something is a challenge right so okay
let’s what about the Thursday before 11:00 to 1:00 workshop I mean if you
come the Thursday before the board meeting agenda comes out then I mean
you’ve pretty much given dr. Kelly all the time he needs to get the agenda
ready you come from 11:00 to 1:00 and we hash out or talking workshop anything
that needs to be workshop by Tuesday we’re ready to go yeah instead of the
week before Thursday which I understand what you’re saying there Shawn Thursday
means let’s say we workshop and you guys put some stuff on the agenda then I’ve
got to get that on the agenda by the next morning no we’re work shopping
what’s already going to be on the agenda so that when we come Tuesday it’s
already been the questions have been answered
so instead of doing it a week prior we’ll do it just now without trying to
schedule specific workshops because the budget workshop is
the budget workshop is usually done on a Tuesday I don’t think we’re talking
about that right what well I’m well I’m talking about
we’re not trying to schedule you know specifics and I’m also not trying to
schedule an agenda prep meeting that’s what you’re what you’re talking about
what they do in Alvin they also do it in Houston I’m not talking about a specific
agenda prep okay there are okay that’s what I’m saying
okay so we’ve got the we’ve got the Murph plan right let’s move back from
the workshops okay and we can just schedule workshops as necessary and what
we’re open to 11:00 to 1:00 yeah like 11:00 to 1:00 and I also like just
penciling it is as fourth Tuesday or whatever date you all come up with so
that Bobby doesn’t have to work so hard to get a quorum but you know if you say
calendar every fourth Tuesday that mean we’re not gonna use it every time calendar invite fourth Tuesday eleven
one essential workshops tentative workshops talked about and we’re going
with the Murphy okay is there any interest in talking about broadcasting
the meetings live I think there’s a grants out there that increase the
available to do it with low cost if it was not
cost prohibitive like I think it would be right now then I would pursue it but
I think the cost associated with this is too much at this point the murph plan
starts next month mark yeah we have a different board meeting right in March
because spring break Spring Break is it the second okay I
think I have all the guidance on that I appreciate you indulging that okay we’ll
move on from item three the item the administrative reports for the
purchasing cooperative fees in the bond financial update are in your yes sir
those are for your consumption at your leisure dr. Kelly I’m showing that we
are done with the agenda did you have anything else okay with no further
business to come before the board we will stand adjourned at 7:51 p.m.

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